# The Complete Lifecycle of a Notary Signing Order

[Notary Everyday](/readme.md) / [Notaries](/notaries/remote-online-notarizations.md) / [<mark style="color:purple;">The Complete Lifecycle of a Notary Signing Order</mark>](/notaries/the-complete-lifecycle-of-a-notary-signing-order.md)

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<figure><img src="/files/cPBL3eWFafkqO8ejFg74" alt=""><figcaption></figcaption></figure>

This guide provides a detailed, step-by-step overview of the entire signing process on Notary Everyday; from receiving orders to completing signings and managing payments. Whether you’re new to the platform or a seasoned professional, these streamlined procedures will help you maximize efficiency and success.

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## 1. Receiving and Accepting Orders

When a signing opportunity arises, you’ll be notified through three channels:

* **Email**
* **SMS**
* **In-app Notification** (via the Notification Hub)

Each order notification includes:

* Signing Date/Time
* Signing Location and Type
* City/State details
* Offered Pay
* Options to respond: **"I'm Available"**, **"I'm Not Available"**, or **"Counter"** (to negotiate pay)
* Signing Service Information

**To Accept an Order:**\
Simply select **"I'm Available."** If negotiation is needed, choose the **"Counter"** option.

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## 2. Confirming with the Signer

After accepting an order, confirm the signing details by following these steps:

1. Navigate to the **"Confirm Order"** section in your dashboard.
2. Review any existing confirmation history.
3. Click **"Submit Confirmation"** and provide:
   * **Date Called**
   * **Status:** Confirmed, Left Message, or Other (see comments)
   * **Document Delivery Expectation:** Will signed documents be delivered the next day? (Yes/No)
   * **Contact Name:** Who you spoke with

This confirmation ensures that all parties are aligned on the signing details.

<figure><img src="https://downloads.intercomcdn.com/i/o/yjurxdw0/1212230052/b15ee80a313a37e9cbd2127caf20/Notary+Everyday+Confirming+with+the+Signer.png?expires=1740916800&#x26;signature=805ef2581d4d20405543e610fd34eea25c5b1ad91fca90049bc937fc0fe731f5&#x26;req=dSImFMt9nYFaW%2FMW3nq%2BgRDB1DFpDvGI%2FWm3LU0ADZE9BoZH9ix6rD4Eqpco%0AY9NVF95eWtKU%2BA1f8yYv8kcUEjY%3D%0A" alt=""><figcaption></figcaption></figure>

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## 3. Executing the Signing

On the day of the signing:

* Arrive promptly and prepared.
* Conduct the signing professionally, adhering to all notarial procedures.
* Collect any funds or checks as specified in the order details.

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## 4. Marking the Order Complete

After completing the signing, submit a **Completion Report** with the following details:

* **Completion Result:**
  * Completed – Closing Successful
  * Did Not Close – No Show
  * Did Not Close – Refused to Sign
  * Failed ID Verification
  * Other
* **Date/Time Documents Signed:** (if different from the scheduled time)
* **Document Delivery:**
  * Confirm whether documents were or will be delivered in time for next-day pickup, or provide alternate details.
* **Funds Collection Status:**
  * No Funds Due
  * Cashier’s Check Collected
  * Personal Check Collected
  * Signer Sending Wire
  * Other
* **Comments:** (if any)
* **Package Return Details:**
  * Method of return (e.g., FedEx, UPS, hand delivered, left with signer)
  * Tracking Number (if applicable)

<figure><img src="https://downloads.intercomcdn.com/i/o/yjurxdw0/1212265858/4d2f9cfbec848b7ce85fa85d7f3c/Notary+Everyday+Marking+the+Order+Complete.png?expires=1740916800&#x26;signature=d7f450031aaf1cd3080841f7e3fa686fa2389d767f5213f946a62b63c74c49e3&#x26;req=dSImFMt4mIlaUfMW3nq%2BgV0559DzTRfYm9bRxApgKgk5ePwWCDjE15sGhPt2%0AkL7%2FCu8P2iLsOs%2B94ccJJ1nXU74%3D%0A" alt=""><figcaption></figcaption></figure>

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## 5. Uploading Scan Backs & IDs

If required:

* Upload clear, legible scans of the notarized documents.
* Include scans of the signers’ IDs.
* Ensure all documents are complete before submitting.

<figure><img src="https://downloads.intercomcdn.com/i/o/yjurxdw0/1212268676/0d962e01b312ff98b645ddc83cf7/Notary+Everyday+5_+Uploading+Scan+Backs+-+IDs.png?expires=1740916800&#x26;signature=990be95c91000aa6abc85985d684d97001aad9a0e314095e1150ea15b2abb828&#x26;req=dSImFMt4lYdYX%2FMW3nq%2BgevlfuCHwenSIqfDJYp57FMPO21ThlpZoY8L7XgB%0As9xHSUjcnzjTPcnHzg7nEw0aBXY%3D%0A" alt=""><figcaption></figcaption></figure>

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## 6. Payment Process

Our payment policy is crystal clear: Notary Everyday acts solely as a platform to connect you with signing opportunities. The responsibility for determining payment amounts, schedules, and processing rests entirely with the client or signing service. Here’s what you need to know:

* **Payment Determination:**\
  The client or signing service sets the payment amount and schedule. These details are agreed upon in your contract and outlined in the order specifics.
* **Processing Frequency:**\
  Payments are typically processed every other week, though this can vary. Always review the specific payment terms provided with your order.
* **No Direct Notifications:**\
  Notary Everyday does not send payment notifications. It is your responsibility to monitor your email or other communication channels for updates directly from the client or signing service.
* **Your Responsibility:**\
  If you encounter any payment delays, discrepancies, or issues, you must contact the client or signing service immediately. Keep a record of all related communications and refer back to the agreed payment terms.
* **Our Policy:**\
  Notary Everyday is not responsible for payment processing or issues related to payments. Any disputes or concerns regarding payments must be resolved directly with the client or signing service. We are here to support your use of the platform, but we do not intervene in payment matters.

{% hint style="danger" %}
**IMPORTANT NOTICE:**\
Notary Everyday is purely an intermediary that connects you with signing opportunities. All payment terms; including amounts, schedules, and processing—are determined exclusively by the client or signing service.
{% endhint %}

By following these guidelines, you ensure a transparent and accountable payment process. If you have questions about payment terms, review your order details or reach out to the appropriate party directly.

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## 7. Continuous Improvement

At Notary Everyday, we’re committed to continually enhancing your experience. Your feedback is invaluable:

* If you have suggestions or encounter any issues, please reach out to our support team.
* By consistently delivering excellent service and following these procedures, you not only satisfy clients but also improve your ranking and unlock more opportunities.

***

{% file src="/files/1KEcgIwELx8R6i4xtNFa" %}

Remember, your success is our success. Follow this comprehensive walkthrough to navigate signings with ease and build a thriving notary business on Notary Everyday.


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